We are the Conservatives in the City (CitC)
CitC will process your data in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Contacting us about Data Protection:
If you have any questions about this policy or for more information about how we use your data or would like to exercise any of your rights you can contact our Data Protection Officer at:
Flat 4 Wilberforce House
You may contact us by e-mail at firstname.lastname@example.org
You may call us at 07891237621
What information do we collect?
The types of personal information that we may collect about you include:
- Date of birth
- Contact Details (e.g. address, email address, telephone number, mobile number, social media)
- Communication Preferences
- Direct Marketing Preferences
- Electoral Register Data
- Demographic data
- Financial transaction data
- Opinions on topical issues
- Issues that you raise with us
- Family connections
- IP address, cookies and other technical information that you may share when you interact with our website
- Commercially available data – such as consumer, lifestyle, household and behavioural data
- Publicly available data
We may also collect special categories of information such as:
- Political Opinions
- Voting intentions
- How we collect data
We collect data about you in the following ways:
- Provided by you (Directly):
- In person, when you speak to one of our representatives or volunteers
- Through a telephone call, either where you call us or we call you
- On paper, such as if you return a printed survey or a reply slip on a leaflet
- Digitally, such as if you fill in a form on a website or interact with the CitC online via our website or social media platforms
- When you offer or ask about volunteering, or take part in party activities
- When you enter into a transaction with the CitC, such as donating, joining, purchasing a product or paying for an event
- When you consent to receiving marketing emails etc
- When you attend a conference or campaign event
- Third Party Sources (Indirectly):
- When data is shared with us from the wider Conservative Party
- Indirectly from publicly accessible sources or other public records, including the full electoral register to which the Party is legally entitled
- On social media platforms, where you have made the information public, or you have made the information available in a social media forum run by the Party.
How we use your information and why we are allowed to use it:
- How your data is used is protected by law and we only use your data where we have an acceptable reason for doing so. The reasons we process your data are:
- In pursuit of an activity that supports or promotes democratic engagement (Public Interest), or
- When it is our legal duty (legal obligation), or
- When you provide consent (consent), or
- In order to fulfil a contract with you (contract), or
- When we have a legitimate interest (legitimate interest).
- Our legitimate interests:
- Where we use consent as our legal basis for processing your data, or process special categories of your data on the basis of your explicit consent, you have the right to withdraw your consent at any time. This does not affect our right to process your data before you decide to withdraw your consent.
Who we share your data with:
Some of our service providers are located outside of the European Economic Area (EEA) and therefore it may be necessary to transfer your personal data outside of the EEA. Where we do transfer your data outside of the EEA we will make sure that it is protected in the same way as if the data was inside the EEA.
We will use one of the following safeguards to ensure this:
- Where the European Commission has issued an adequacy decision determining that a non-EEA country or organisation ensures an adequate level of data protection.
- A contract is put in place with the recipient of the data obliging them to protect the data to the same standards as the EEA.
- The transfer is to an organisation that complies with the EU-US Privacy Shield.
How long we retain your data for
Log Files and Statistics
The security of your data is paramount the CitC and as such we ensure that appropriate technical and organisational measures are in place to protect it. We constantly review our measures to ensure that your data is protected from any threats that may emerge.
Your rights over your data
Right of access to your data
We follow the ICO’s “Subject Access Code of Practice” when dealing with requests for access to personal data. You can read this code by visiting https://ico.org.uk/media/for-organisations/documents/2014223/subject-access-code-of-practice.pdf
Right of rectification of your data
In certain circumstances you can ask for the data we hold about you to be erased from our records. When we do so, we keep the bare minimum of your information in order to continue to respect your wishes.
Right to restriction of processing
You have the right to have the data we hold about you transferred to a third party organisation and you can ask that we provide it in a machine readable format.
Right to object
If we process your data on the basis of “legitimate interests” or “a task carried out in the public interest” then you have the right to object to us using your data in that way. This right is not absolute and we may continue to process your data if we can demonstrate compelling legitimate grounds for the processing.
Automated individual decision-making, including profiling
If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom.